Creating Reservations
Creating a reservation on Eptera involves three distinct screens:
1- Room Rack
You can create a reservation from the Rack screen by clicking the "Rack" button in the shortcut bar or left menu.
Room conditions such as dirty, clean, used, etc. can be updated from this screen. To make a new reservation, click on the plus icon on the rack screen, and complete the reservation registration steps from the reservation card that opens with the 'Make Reservation' button.
2- Room Calendar
Another alternative is to create a reservation via the 'Room Calendar' screen. You can swiftly and efficiently complete the reservation process by utilizing a drag-and-drop action on the screen that appears for your chosen room number and start date.
The reservation will appear in the calendar, and you can access the reservation form directly by right-clicking on it.
3- Front Office Control Panel
Lastly, when you click on the reservation icon in the shortcut buttons at the top of the screen, it opens the front desk control panel. You can create a reservation from the reservation card using the '+' button, where you fill in the required details.
Following that, in the 'Guests' section/tab, you can add new guests by clicking the plus button, completing the guest registration process.
After that, you can navigate to the "Pricing" screen to set the room price. If the room price is not already registered in the system, you can activate the manual price button and enter the daily rate manually. Then, by clicking the "Calculate Daily Prices" button, the total accommodation cost will be automatically calculated. Subsequently, you can navigate to the Pricing screen. If the room price is not already registered in the system, you can activate the manual pricing button and enter the daily rate manually. The 'Calculate Daily Prices' button will then automatically calculate the total accommodation cost.
For reservations coming through online channels, prices are set as fixed to prevent any changes. The fixed rows in the list are displayed in green to indicate this.
4- Reservation Output
After all the processes are completed and the reservation is successfully saved, access to forms containing reservation, guest, and folio details is provided through the reservation card.
These forms include:
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